Government Audit Services
We are currently serving many municipal governments in Oregon. Our municipal audit practice is one of the largest in the State. We understand thoroughly the work to be done on these engagements; we have established excellent relationships with the Councils, Boards, and Administrations of these entities; and, we have consistently delivered audit reports on schedule.
All of our auditors meet or exceed the GAO’s Government Auditing Standards’ “Yellow Book” and Oregon Board of Accountancy’s continuing education requirements. Our firm is an equal opportunity employer and is a small firm as described in OMB Circular A-133. A number of our staff are defined as minority under federal standards. We are confident you will find our firm has the experience and ability to provide excellent auditing and advisory services.
Due to our extensive experience with municipal engagements, Pauly, Rogers and Co., P.C. has developed specialized audit programs and procedures to ascertain compliance with the many requirements of the Single Audit Act of 1996 and OMB Circular A-133, the Oregon Revised Statutes and other state and federal audit and reporting requirements. Our professional library contains all available specialized audit programs for federal financial assistance programs. Over 36 of our current municipal engagements and 5 of our non-profit engagements have Single Audits.
All financial statements issued for Oregon Municipal Corporations must conform to the audit and reporting requirements of the Minimum Standards for Audits of Oregon Municipal Corporations, and where applicable, the Government Auditing Standards, 1994 Revision, the Single Audit Act Amendment of 1996, as revised, and OMB Circular A-133 Audits of States, Local Governments and Non-profit Organizations. The auditors’ reports required by these standards are summarized as follows:
A Comprehensive Annual Financial Report with Single Audit Requirements Includes:
- Independent Auditor’s Report.
- Auditor comments and disclosures as required by the State of Oregon Regulations which include many of the disclosures in the notes to the financial statements.
- Management letter (if necessary), or summary of the audit for presentation to the Governing Board.
- Schedule of Expenditures of Federal Awards.
- Report on Compliance and on Internal Control over Financial Reporting in Accordance with Government Auditing Standards.
- Report on compliance with Requirements Applicable to Each major Program and Internal Control Over Compliance with OMB Circular A-133.
- Schedule of Prior and Current Year Audit Findings and Questioned Costs Relative to Federal Awards.
A copy of the Financial Report, including all of the above applicable reports, is due at the Secretary of State’s office by December 31st each year. As a service to our clients, we submit copies of all required reports to the Secretary of State’s office.
GFOA Certificate of Achievement
We are also available to assist our clients with any technical questions. The GFOA Certificate of Achievement requires strict conformity with professional standards and requiring additional information about the government in the program. There is an expert panel evaluating the government’s submission and progress toward insuring excellence. We have not had a failure to secure or maintain one of these certificates. We proudly indicate that we currently have 16 clients in the program.
Our Process in Conducting a Municipal Audit
Annually, beginning in January, our Firm develops and updates audit programs for all of our Municipal audit clients. This process involves the Firm’s Shareholders, Managers, and In-Charge accountants. This process is designed to develop programs which meet all professional standards of the American Institute of Certified Public Accountants, Government Auditing Standards and the Minimum Standards for Audits of Oregon Municipal Corporations.
To help provide timely audit reports, we normally perform interim work during a mutually agreeable time within the last several months of a client’s fiscal year. During interim work, we perform a review of the accounting records in use and conduct an evaluation of internal control as required by generally accepted auditing standards and, when applicable, Government Auditing Standards. Any deficiencies encountered in the accounting records or internal control, together with our recommendations, are discussed with Management at that time. This procedure may permit implementation of corrective action prior to issuance of the audit report and management letter.
The work we perform includes documentation of our understanding of the client’s system of internal accounting controls, initial testing of the processing controls and initial testing of management’s reconciliation procedures for higher risk balance sheet accounts such as cash and investments. If it is determined that the client needs an audit in accordance with the Single Audit Act, we study and evaluate the internal control system governing the federal financial assistance programs and assess control risk. This is performed using checklists and procedures developed through years of experience and the most current authoritative guidance. Samples are taken and tests performed to ensure processing of data in accordance with prescribed policies and procedures and good management practices. Also, we can document a client’s compliance with many of the laws and regulations applicable to a single audit such as allowable cost, Davis-Bacon Act, and procurement procedures. Any problems encountered during our interim tests are discussed with the client at the conclusion of our on-site interim fieldwork.
We also meet with our clients in the fall to complete the audit. An exit conference is conducted at the conclusion of our audit. For our municipal audits we include:
- Preparation of the Minimum Standards Comments and our opinion on the financial statements.
- Copies of all adjusted working trial balances and adjusting journal entries at the conclusion of the audit and copies of final lead schedules of our work papers (where requested).
- An enterance conference, progress conference, and exit conference.
- A written report on the internal control structure communicating any reportable conditions to management and communicating our recommendations for enhancing internal controls and improving operational efficiency if any.
- Assistance with questions in the areas of accounting, reporting, budgeting, and/or internal control throughout the year as they arise.
- Delivery of audit reports as agreed to in the enterance conference each year, with similar dates in succeeding years. We do not allow other engagements to prevent us from delivery on the required dates.
Our substantive testing includes independent confirmations where practical, needed, or examination of subsequent activity when efficient. Our procedures include testing the reconciliation of property tax receipts, confirmation of revenues received from the State of Oregon, and confirmation of any other significant grants or revenues. Tests of expenditures include both sampling and analytical analysis. We perform detailed review of the financial statements to ensure there are no errors on their preparation. We also complete any grant compliance review.
The review component of a municipal audit includes a review of all workpapers, documents, management/Board communications, and financial reports. We also perform a technical review of the financial statements, a completeness review of the workpapers, and a general review of any important accounting issues, the significant deficiencies letter, if applicable, and the attorney letter.
Because of our extensive experience with governmental audits, we are able to focus on the critical areas and perform the audit in the most efficient manner possible. We can offer valuable suggestions to our municipal clients. We can compare your procedures with other similar entities. These advantages have kept us in the forefront of municipal auditing in Oregon.
We would appreciate the opportunity to provide you a proposal on our services. Please contact us for information.